Administrative Assistant 20 hours per week 10 months per year

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Position ID:

152066

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About Seattle Pacific University:

Founded in 1891, Seattle Pacific University has a long and distinguished history in Christian higher education. Located just minutes from downtown Seattle, SPU seeks to be a premier Christian University fully committed to engaging the culture and changing the world by graduating people of competence and character, becoming people of wisdom, and modeling grace-filled community. Seattle Pacific University seeks applicants committed to its Christian mission.

Diversity Statement

As part of our mission of cultural engagement, SPU is committed to building an excellent and diverse staff and faculty. Diversity is an ethos that is inseparable from our Christian faith. At SPU, we recognize diversity as a basic feature of God's creation and a core theme of the gospel. At the heart of our mission-centered commitment to becoming a more diverse community is a desire to represent the breadth of God's kingdom more fully.

We strive to become a workplace of choice and to recruit, develop, and retain faculty and staff who can embrace, value, and engage differences with humility and care. We invite you to join us on our journey by starting a career at SPU! Learn more about SPU's commitment to diversity

and opportunities

for our employees to deepen their capacity to serve our increasingly diverse student body.

Seattle Pacific University provides reasonable accommodation to applicants. If you need a reasonable accommodation for any portion of the application or hiring process please contact the Human Resources Department at (206)281-2809, or email hr@spu.edu

. Notification must be given at least five (5) working days before the accommodation is needed.

Job Description:

General Summary: The Administrative Assistant assumes leadership and shares responsibility for administrative functions within the SCHS alongside the office administrator. Included is maintaining the administrative area and waiting room in an organized and welcoming fashion; managing SCHS forms, supplies, and equipment; filing and maintaining the confidentiality of clinical charts; managing the client databases; and maintaining consistent front desk coverage. This position is responsible for providing ongoing administrative support to all staff, including orienting all staff to the administrative flow and system. As needed, this person provides administrative support with SCHS events and activities, and attends expected SPU, OSL, and SCHS events and activities. The AA works closely with the Office Manager, SCHS Director and Assistant Director related SCHS operations, and performs other duties as assigned.

Job Duties:

Provide front desk coverage for Student Counseling & Health Services (SCHS), including but not limited to:

Maintaining the office as a welcoming, positive, and responsive environment

Answering phone calls and emails; routing calls; greeting clients; facilitating intakes; updating medical records, preparing charts for clinical appointments; processing mail, filing, faxing, copiers, and multi-line phones; and assessing clients needing immediate assistance

Provides ongoing administrative support to the SCHS staff, including but not limited to:

Scheduling & calendar management

Generating reports as needed

Technological support

Restocking clinical and student forms

Maintains technology, software, and charting, including but not limited to:

Updating the counseling client database and follow-up survey system

Maintaining clinical charts, including opening, closing, filing, and maintaining their confidential nature

Operational support and management, including but not limited to:

Assisting staff transitions and onboarding counseling interns in coordination with the Office Manager

Provide administrative support for campus communication and outreach, including but not limited to:

Assisting the Office Manager with social media, graphic design, etc.

Poster distribution across campus to promote services to the wider campus community

Providing administrative support as part of SPU's People Response Team for campus emergencies and crisis management, including but not limited to:

Implementing university emergency / disaster plan / crisis management response for SCHS in coordination with the Office Manager

Assisting in inventory tracking for emergency response supplies in coordination with the Office Manager

Requirements:

Bachelor's degree or commensurate experience.

One year of work-related activity as administrative assistant, office assistant, other similar role. Ability in managing office systems; including reception, filing, operating equipment and supplies, and supervising of assigned personnel.

Knowledgeable of and experience in working with a college age population.

Proficient with Microsoft Office suite including Word, Outlook and Excel.

Preferred Qualifications:

Two or more years in a responsible administrative support position, including supervisory experience.

Background in counseling or related field.

Two plus years experience working in a college or university setting.

Working knowledge of Microsoft Access, Photoshop, Microsoft Publisher.

Additional Information:

Position will remain open until filled.

This is a part time position, working 20 hours per week, 10 months per year, mid-August to mid-June.

Salary: $20 - $22 per hour

This is a part time position with available benefits. SPU pays a portion of the employee premium for medical, dental, and vision insurance. SPU makes contributions to an employee HSA account and to a retirement account after one year of eligibility in the plan.

Application Instructions:

Please submit a cover letter and resume along with the online application.

All SPU employees are required to be fully vaccinated against COVID-19 and to submit documentary proof of vaccination unless an exception applies. For more information, see SPU's Vaccination Requirements FAQ's web page

Company info

Seattle Pacific University
Website : http://www.spu.edu